Trade show voice notes
A one-time project for one show in September 2026; the contacts went into the sales outreach run.
How I worked my first rail trade show with AI: every evening I sent a voice dump plus badge and card photos, and by morning each person was a researched note, a draft text and a tracker row.
- Why
- I was new to the industry and meeting dozens of people a day. I told it: 'I want the notes to be extensive... I don't want you to drop it.' Capture first, act later.
- How long
- Three show days in Kansas City, 13 to 15 Sept 2026, plus a few days of prep
How I built it
- Before the show, I had the AI research the exhibitors and build a field brief I could read on my phone, plus a list of who to meet.
- Each evening I dictated everything I remembered and photographed every badge and business card.
- The AI turned each person into a short note: who, which company, what we talked about, next step.
- It drafted a short personal text for each person, which I sent by hand.
- Afterwards it went through the call recordings one by one, corrected what my memory had wrong, and merged everyone into one tracker.
- To copy it you need
- Claude, or the AI of your choice, a dictation app, and a phone camera. The gotcha: a voice dump is memory. Let the recording overrule it, and write down what you are unsure of instead of smoothing it over.
Try it yourself
Copy this prompt and paste it into ChatGPT or Claude to try it yourself.
I'm looking at Shweta Kamble's trade show voice notes on whatarewebuilding.ai. At a three-day show, Shweta dictated a voice dump every evening and sent photos of every badge and business card, and the AI turned each person into a short note, a draft personal text and a tracker row, then corrected the notes against call recordings afterwards. Help me set this up for an event I'm going to. Ask me for the event, who I want to meet and what a good follow-up looks like, then make me a one-page brief and a note template. The gotcha Shweta hit: the AI couldn't reach the event's website and didn't say so. Tell me whenever you're guessing. Ask me for anything you need.
Tools I used for this project
