Process my inbox
When I say "process my inbox," Claude sorts everything I captured on my phone: tasks get a project and a day, events go on my calendar, post ideas go to my content list, and groceries go to the grocery list.
- Why
- I capture in bursts and never want to organize. I capture and glance; Claude does the sorting.
- How long
- Set up May 2026
How I built it
- Made one Notion task list where every quick capture from my phone lands with no date. An empty date means it's still in the inbox.
- Wrote the routing rules into my Claude instructions: a task, a calendar event, a post idea, a grocery item, or ask me.
- Now I say "process my inbox" and Claude sorts each item, gives every task a project and a day, and puts events on my calendar.
- It ends with a short summary of what went where, and anything it needs me to decide.
- To copy it you need
- Claude, or the AI of your choice, connected to your to-do list and calendar, and one short list of where each kind of capture should go.
Try it yourself
Copy this prompt and paste it into ChatGPT or Claude to try it yourself.
I want to copy a setup from Carley Hart's desktop on whatarewebuilding.ai/desktops/carley: a "process my inbox" routine. She captures everything on her phone into one to-do list with no date, and when she says "process my inbox," her AI sorts each item: tasks get a project and a day (today, this week, next week or a holding tank), events go on the calendar, post ideas go to a content list, groceries go to a grocery list, and anything unclear gets asked. It ends with a short summary. Help me set up the same thing with the tools I already use. Start by asking where I capture things today and what my calendar and to-do apps are. Ask me for anything you need.
Tools I used for this project
